Change orders on a phone
Write the change on site, price it, and the client signs on their phone before the work starts.
Sheet D-000 · Office and field tools
Working demos of tools I can set up for Donaldson & Co. Every one below runs right here on sample data, so tap around. Nothing on this page touches your real jobs.
Prepared for Kirk Donaldson by Sky Coleman · October 2026
Sheet D-101 · Estimating
TodayMeasuring plans by hand, then building the bid in a spreadsheet after the crew goes home.
With thisThe plan gets read for you. Quantities, line items and a bid total come out the other side, and you check every number before it goes to the client.
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Sheet D-102 · Leads and clients
TodayLeads come in through the website, Instagram DMs, texts and referrals, and the slow replies go to the next contractor.
With thisEvery lead lands on one board, gets a reply in under a minute, and nobody falls through because a follow-up was forgotten.
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Sheet D-103 · Yard and equipment
TodayTools walk off, rentals sit idle on the meter, and you find out the yard is out of drywall when the crew needs it.
With thisScan a QR sticker to check gear in and out. You always know what is at which job, what is overdue, and what to reorder.
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Sheet D-104 · Crews and subs
TodayThe schedule lives in your head and a group text. One slipped inspection moves three subs, and you make every call yourself.
With thisMove a job and the board flags conflicts. Tomorrow's texts go out on their own, and the daily log writes itself from job photos.
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Sheet D-105 · Also on the table
Write the change on site, price it, and the client signs on their phone before the work starts.
Payment schedule from the bid turns into invoices at each stage, with card and bank payment links.
Estimate against actual on every job, so you see which kind of work actually makes money.
One list of every permit and inspection by job, with reminders before anything holds up a crew.
When you are on a ladder and miss a call, the caller gets a text back right away so the lead stays yours.
A review request goes out at closeout, timed for when the client is happiest.
Before and after photos from the job folder become ready-to-post Instagram drafts for both accounts.
Send a scope to your subs, collect their numbers in one place, and compare them side by side.
Sheet D-106 · Crew reminders
TodayYou text every crew and sub the night before, then call the one who never answered.
With thisSet the rules once. Reminders go out on time, no-replies get chased, and you only hear about the ones that need you.
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Sheet D-107 · Job costing
TodayYou find out what a job made after it is over, if the receipts ever get sorted.
With thisSnap a receipt and it lands on the right job and cost code. You see the margin while there is still time to fix it.
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Sheet D-108 · Getting found
TodayHomeowners search "contractor near me" and pick from whoever shows up with the most reviews.
With thisA real check of how Donaldson & Co. shows up online right now, and a ranked list of fixes.
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Sheet D-109 · Bid research
TodayLooking up permit rules, labor rates and material prices by hand for every bid, or guessing from the last one.
With thisIt checks permit rules, local wage rates, supplier prices and your past jobs, and every number links to where it came from.
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Sheet D-110 · Takeoff
TodayCounting outlets and studs off the plan set by hand, and redoing it when the plans change.
With thisUpload the plan set. The AI pulls materials and quantities with the sheet each came from. You verify, price, comment, and it updates the project docs.
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Next step
That one gets set up first, on your real jobs, and we build from there.
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